Chemistry Pre-Travel and Reimbursement Form

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  • Chemistry Pre-Travel Request: Use to request any accommodations, tickets, etc. BEFORE your travel (not used for advancements)
  • I need to request a reimbursement: Use to submit information required to be reimbursed
  • I need to request an advance: Use to submit information required to receive advance payment

Submitter Information

Pre-travel Purchase Requests

Pre-travel Airfare

Please enter your date of birth, full name and gender as it appears on your government issued ID or passport.
Flight URL, Special needs, etc.

Pre-travel Lodging

Due to UW travel policy, we are unable to purchase lodging for staff/faculty without prior written approval & you are required to be in a group of at least 5 staff/faculty to be eligible for written approval

Lodging URL, Special room needs, etc.

Pre-travel Conference Registration

UW Employee Traveler Information

Reimbursement Details

Travel Information

Is this a full or partial reimbursement?
Additional space for a longer explanation is available in the notes field below, if needed.

Travel Status

City, State, Country if international travel
The time you left for the airport (please use dropdown to select time)
The time you arrived home (please use dropdown to select time)
Was Personal Time Taken?
If personal time taken both before and after business travel, include entire date range of the trip below.

Expense to Reimburse

Select the Expenses You are Claiming
Please include itemized itinerary in your attachments.
Attach final hotel folio or final receipt with itemized daily charges. If conference hotel, please provide documentation.
Please provide URL or documentation if available
Please provide an attachment of the Final Company Agreement. Includes gas expenses, which are reimbursable for rental cars only.
Please provide a map, or start and end destinations, UW Mileage sheet.
If multiple UW vehicles are ferrying, include full names and UW affiliation for all drivers in your attachments.
Please include itemized itinerary in your attachments for Amtrak, Deutsche Bahn, Shinkansen, etc. For travel on municipal subway or light rail, use Car Service/Parking/Public Transportation/Shuttle option.
If you are requesting reimbursement for a travel package deal, UW Travel Services requires a detailed breakdown of the individual costs (e.g., airfare amount, airfare class of service, room rate per night, taxes, etc.).
Receipts must be included for travel immunizations, visa/passport, or study abroad insurance.

Meals

Meals may be reimbursed by two methods:

  • Directly with receipts up to per diem, per day, by location.
  • Meal per diem, calculated per day by location.
Select a meal reimbursement method
Meals per diem calcluated by CAS AST
Were any meals provided? (i.e. conference dinner, colleague paid for dinner, hotel breakfast, etc.)
Did you pay for meals for others?

Travel Advance

Travel Information

Per Diem Amount

Travel Status

City, State, Country if international travel

Travel, lodging and meal receipts and other required documentation.  Do not attach documents containing confidential, personal, or restricted data in accordance with UW Privacy data classifications.

If you encounter an issue attaching files, please submit the form without them. After submission, you'll receive a confirmation email starting with REF where you can reply and attach your files.
 


Unlimited number of files can be uploaded to this field.
8 MB limit.
Allowed types: jpg, png, heif, pdf, doc, docx, xls, xlsx.