Proposal and Budget Preparation
The pre-award grants shared mailbox is the best way to reach us if you’re not already working with one of us: chemgrants@uw.edu
Mark D. Hertle, Ph.D., Pre-Award Grants & Contracts Manager
Nina Josef, Grants Specialist
Rachel Nutter, Grants Specialist
Proposal preparation and submission assistance is our primary service. As soon as you’re thinking about applying for an opportunity, please let us know so we can help. We prefer to know earlier and have you decided not to submit than to hear about something only when you’re sure and there’s not enough time to do an ideal job.
Internal deadlines
Meeting our best-practice deadlines helps:
- Improve compliance with sponsor, College, and University policies.
- Ensure there is adequate time to thoughtfully prepare each document.
- Smooth out the workload pressures on staff.
- Produce the highest-quality proposals with the lowest risk of errors or missed deadlines.
Note that the days below are relative to sponsor deadlines and are UW business days.
19 Day by 9AM – Notify the grants team of intent to submit a proposal by filling out the Proposal Intake Form in SharePoint, and provide a draft budget and draft business documents for the submission.
16 Day by 9AM – Any “business” elements, including the budget, budget justification, and subawards (if applicable) should be finalized. “Science” documents (e.g., Research Strategy, Equipment, Facilities) can be in draft form at this stage. The full draft proposal should be assembled and the eGC1 begins routing to the Office of Sponsored Programs (OSP).
7 Day by 9AM – The final “science” documents are sent to the grants team; the finalized proposal is routed to OSP as ready to submit.
If the 16 day or 7 day deadlines are missed a waiver is needed from the Associate Chair, Stefan Stoll, in order to continue with the submission process.
Business documents, final on the 16-day by 9AM
- Budget
- Budget justification
- Biosketches
- Current and Pending Support, if applicable
- Facilities and Equipment docs
- Other static docs like list of collaborators, data management plan, etc.
- Subawards
Science documents, draft on the 16-day, final on the 7-day by 9AM
- Abstract/Summary or analogous
- Research Strategy/Project Description (can be quite early draft on the 16-day)
- Bibliography (not mandatory for 16-day)
- Letters of support and similar documents
Funding Opportunities
For New Investigators
- UW Royalty Research Fund
- NIH R35
- NIH DP2
- NIH R21
- American Chemical Society – Petroleum Research Fund
- NSF CAREER Award
- Sloan Research Fellowships
- American Chemical Society – Doctoral New Investigator Award
- Dreyfus Foundation
- Searle Scholars Program
- NIH NRSA – Post-doctoral Fellowships (for post-docs only)
Major Federal Sponsors
- National Science Foundation
- National Institutes of Health
- Department of Energy
- Air Force Office of Scientific Research
- US Army Research Office
UW Resources for New Investigators
- Grants Management for Investigators
- Financial Conflict of Interest (FCOI)
- CITI for RCR and Human Subjects Use training
Helpful Links
- NIH Public Access Policy Help Guide - Health Sciences Library (for your publications)
- Grants Information Memorandum 19: Internal Deadlines For Proposals To Outside Agencies
- SAGE (System to Administer Grants Electronically) - Approve or check the status of a proposal
- College of Arts & Sciences Research, Grants and Contracts
- Office of Sponsored Programs (OSP)
- Office of Research (OR)
- Limited Submissions
- Bridge Funding
- NSF Division of Chemistry - Advice to PI's on Data Management Plans
- Diversity Plan (PDF)
- Sub-contract Monitoring Responsibilities - If a portion of your grant is subcontracted. Also see GIM 7.
- Institutional Animal Care and Use Committee (IACUC)
- Human Subjects Office
- UW CoMotion - Intellectual Property, Report Inventions, Material Transfer Agreements