Proposal Preparation

Proposal and Budget Preparation

The pre-award grants shared mailbox is the best way to reach us if you’re not already working with one of us: chemgrants@uw.edu

Mark D. Hertle, Ph.D., Grant Manager
Bagley Hall 109D
mhertle@uw.edu 206-616-9936

Rachel Nutter, Grant Specialist
CHB 304A
rfnutter@uw.edu 206 -685-3661

Proposal preparation and submission assistance is our primary service. As soon as you’re thinking about applying for an opportunity, please let us know so we can help. We prefer to know earlier and have you decided not to submit than to hear about something only when you’re sure and there’s not enough time to do an ideal job.

Internal deadlines

Meeting our best-practice deadlines helps:

  • Improve compliance with sponsor, College, and University policies.
  • Ensure there is adequate time to thoughtfully prepare each document.
  • Smooth out the workload pressures on staff.
  • Produce the highest-quality proposals with the lowest risk of errors or missed deadlines.

Note that the days below are relative to sponsor deadlines and are UW business days.

20 Day – Notify the grants team of intent to submit a proposal by filling out the Proposal Intake Form in Sharepoint, and provide a draft budget and draft business documents for the submission.

17 Day – Any “business” elements, including the budget, budget justification, and subawards (if applicable) should be finalized. “Science” documents (e.g., Research Strategy, Equipment, Facilities) can be in draft form at this stage. The full draft proposal should be assembled and the eGC1 begins routing to the Office of Sponsored Programs (OSP).

10 Day – The final “science” documents are sent to the grants team; the finalized proposal is routed to OSP as ready to submit.

If the 17 day or 10 day deadlines are missed a waiver is needed from the Associate Chair, Stefan Stoll, in order to continue with the submission process.

Business documents, final on the 17-day  

  • Budget 
  • Budget justification  
  • Biosketches  
  • Current and Pending Support, if applicable  
  • Facilities and Equipment docs  
  • Other static docs like list of collaborators, data management plan, etc 
  • Subawards  

Science documents, draft on the 17-day, final on the 10-day  

  • Abstract/Summary or analogous  
  • Research Strategy/Project Description (can be quite early draft on the 17-day)  
  • Bibliography (not mandatory for 17-day) 
  • Letters of support and similar documents  

Funding Opportunities

For New Investigators

Major Federal Sponsors

UW Resources for New Investigators

Helpful Links

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